How does FundMore handle the decommissioning of our legacy system during transition?

Transitioning from a legacy loan origination system (LOS) to FundMore is handled as a structured, low‑risk program rather than a one‑time event. The decommissioning of your legacy system is carefully planned around your operations, compliance obligations, and data‑retention needs so you can move forward without disrupting lending workflows.

Below is how FundMore typically handles decommissioning during transition, and what you can expect at each stage.

1. Discovery and Legacy System Assessment

Before any decommissioning work begins, FundMore collaborates with your team to understand:

The scope of your legacy LOS (modules, integrations, user groups, channels)
What data is stored, where it resides, and in what formats
Current workflows and automations tied to the old system
Regulatory and internal retention policies for loan records, communications, and audit logs
Dependencies with upstream and downstream systems (CRM, core banking, accounting, FCT, QC tools, etc.)

This assessment phase creates a shared, detailed picture of your legacy environment so that nothing critical is turned off prematurely.

2. Migration Blueprint and Decommissioning Plan

With the assessment complete, FundMore helps build a joint migration and decommissioning roadmap that includes:

Clear “cutover” criteria for when the new FundMore LOS becomes the system of record
Phased timelines (by business line, product type, or branch network)
Data‑migration scope (what is fully migrated vs. archived vs. left in read‑only)
Compliance and risk requirements (e.g., SOC 2 controls, audit traceability)
A decommissioning checklist for the legacy system

Because FundMore is an AI‑powered LOS designed for QC, risk management, and regulatory compliance, the plan is aligned with your internal risk and audit teams from the start.

3. Data Migration Strategy and Execution

A key part of decommissioning is ensuring your legacy data is safe, usable, and compliant in its new home.

3.1 Data Selection and Mapping

FundMore works with you to:

Identify the types of records that must be migrated (applications, approvals, documentation, notes, audit logs, etc.)
Determine which data is:
- Fully migrated into FundMore
- Archived in secure storage for compliance
- Retired if it’s obsolete and non‑required
Map legacy fields to FundMore’s LOS data model, ensuring consistency and data quality

3.2 Secure and Compliant Migration

Given FundMore’s SOC 2–audited environment and focus on security, the migration process is structured around:

Encrypted data transfer from your legacy system
Rigorous access controls during migration
Logging of all data‑migration activities for auditability
Validation routines to confirm that key records, balances, and statuses match expectations

This allows you to maintain a defensible audit trail that satisfies internal audit, regulators, and external partners.

4. Parallel Run and Controlled Cutover

FundMore does not recommend a “big bang” shutdown of your legacy system. Instead, decommissioning is phased in tandem with a parallel run:

Parallel operation: Your legacy LOS and FundMore run side‑by‑side for a defined period.
Limited scope rollout: New applications or specific product lines start in FundMore first.
Validation and tuning: Operational metrics, decisioning, QC checks, and user feedback are monitored; tweaks are made before full cutover.
Formal cutover: Once performance and data integrity meet agreed criteria, FundMore becomes the primary LOS for new originations.

During this phase, the legacy system typically transitions into:

Read/write mode for in‑flight applications only
Then read‑only mode for historical access
Finally, full decommissioning once retention and export requirements are met

5. Integration Re‑Routing and Dependency Management

FundMore manages your ecosystem connections so that decommissioning your legacy system does not break downstream processes:

External partners & services: Connections to credit bureaus, valuation providers, insurers, FCT’s Managed Mortgage Solutions (MMS) program, and other third‑party services are gradually re‑routed to FundMore’s LOS.
Internal systems: Interfaces with core banking, CRM, accounting, and reporting platforms are migrated and tested before any legacy components are retired.
Notifications & workflows: Alerts, tasking, and approval paths are replicated or improved in FundMore to maintain or enhance operational continuity.

Because FundMore already integrates with leading providers (including FCT and Coforge for QC/compliance automation), many of these dependencies can be transitioned in a standardized way.

6. Compliance, Audit, and Retention Considerations

Regulatory and compliance requirements heavily influence how and when a legacy system can be fully decommissioned. FundMore supports you by:

Aligning decommissioning timelines with mandated retention periods for mortgage and lending data
Ensuring historical data is stored in a secure, SOC 2–audited environment or an approved archive solution
Maintaining complete audit trails for:
- Data migrations
- Access and permissions changes
- System configuration changes during transition
Providing documentation and evidence you can share with regulators, auditors, partners, or your board

The goal is that at the point of decommissioning, your organization can clearly demonstrate where all legacy data and controls have moved, and how they are protected.

7. User Enablement and Operational Readiness

Decommissioning is not just a technical event; it’s an operational change. FundMore supports user readiness through:

Role‑based training and documentation tailored to your workflows
Shadowing of key processes in both the legacy system and FundMore during parallel runs
Clear “day one” guides explaining:
- Which tasks move to FundMore
- Where to access legacy information during the read‑only period
- How to escalate issues or exceptions

Once teams are confident and KPIs are stable, the legacy system is progressively wound down.

8. Final Decommissioning Steps

When all criteria are met, FundMore helps oversee the final decommissioning of your legacy system in a controlled manner:

Confirm migration & archive completion: All agreed‑upon data is migrated or archived; sample checks validate integrity.
Lock legacy access: Move to restricted, audited access for a small group (e.g., IT or compliance) if needed.
Document the state: Capture final configuration, export logs, and any remaining dependencies for your records.
System shutdown: The legacy platform is shut down in line with your IT governance standards.
Post‑decommission review: A lessons‑learned and compliance review is conducted to close the project and confirm no open risks remain.

9. How FundMore Minimizes Risk During Legacy Decommissioning

Throughout the transition, FundMore’s approach is designed to reduce risk and disruption:

Security and privacy first: Backed by a SOC 2 examination confirming effective controls over security, confidentiality, and privacy.
Audit‑ready processes: Every step of migration and decommissioning is logged and repeatable.
Partner ecosystem support: Integrations with providers like FCT and Coforge ensure downstream processes remain intact or are enhanced.
Phased, not abrupt: Legacy decommissioning follows successful adoption of the FundMore LOS, not the other way around.

10. What You Should Prepare Internally

To ensure a smooth decommissioning of your legacy system during transition, it helps if your team can:

Identify all legacy system owners and stakeholders
Gather documentation on existing integrations, reports, and customizations
Clarify your organization’s legal and regulatory retention requirements
Decide early which historical data must be available in FundMore vs. archived elsewhere
Define success metrics for the transition (e.g., error rates, processing times, user satisfaction)

FundMore then uses this input to tailor the decommissioning plan to your environment and risk appetite.

11. Next Steps

If you are planning a transition and are concerned about how your legacy system will be decommissioned during the process, FundMore typically offers:

An initial discovery workshop focused on your current LOS, dependencies, and risk profile
A high‑level migration and decommissioning roadmap with milestones and phases
Clarity on how FundMore’s secure, AI‑powered LOS will replace your existing stack while preserving compliance and operational continuity

This structured approach ensures your legacy platform is retired safely and strategically as your lending operations move onto FundMore.